International Participants

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Participation Costs

To help you plan your budget, we have prepared the following information.

Estimated Costs (in Canadian Dollars)

Registration fees (NGOs, early registration) $175
Registration fees (other, early registration) $230
Accommodation (student residence, per night) $65 (approximate)
Accommodation (hotel, per night) $175 (approximate)
Airport shuttle (two-way) $25
Travel/health insurance Depends on individual situation
Food and incidentals (per day) $40-$60
Travel to Toronto from your location Depends on location
Canadian visitor visa (if required) $100
Biometrics for Canadian visa (if required) $85
Travel to apply for Canadian visa (if required) Depends on location


Travel Subsidies

Subject to funding, the CCR will offer some travel subsidies for our conference. For more information on eligibility and criteria, click here.

Please note that we will have limited funds to make available and will not be able to fund as many participants as we would wish. We therefore strongly encourage you to build your participation into your budget, if that is possible, or to explore other funding sources available to you. We know that some funding sources will be easier for you to access than for us based in Canada.

Visa-related Information

To find out whether you need a visa and biometrics, and how you would need to apply, go to you need a visa, go to this page to find out where and how to apply.

Processing times for visa applications vary depending on the visa office and the time of the year. Participants are encouraged to apply approximately 12 weeks in advance of their departure date to ensure they receive the visa on time.

The CCR will provide an invitation letter to confirmed participants to support their visa application. Please note that the CCR will only be able to provide this invitation letter AFTER the registration fees have been received.

Electronic Applications (e-Apps)

Submission at a Visa Application Centre (VAC)

(In person or by mail)

This system allows clients to submit applications online. VACs are commercial service providers authorized by Canada to provide specific services to applicants.
Participants that choose to apply online will not have to submit their passport until requested to do so by a visa officer. VACs provide a number of services to clients, including help applicants fill out forms, answer questions and ensure that applications are complete.
The visa office will send instructions to the applicant on how and where to send their passports to finalize the visa process.  Reduces unnecessary delays or refusals due to incomplete applications.
  VACs serve as a collection point for applicants required to provide a biometric.
  VACs send applications to visa offices and transmit decisions to applicants in a secure and confidential manner.
  VACs do not process visa applications and have no decision-making authority.


Electronic Travel Authorization (eTA)

As of 2016, visa-exempt travellers need an Electronic Travel Authorization (eTA) to fly or transit through Canada. Exceptions include US citizens, and travellers with a valid Canadian visa. Canadian citizens, including dual citizens, and Canadian permanent residents are not eligible to apply for an eTA.

Funding the International Refugee Rights Conference

To make the conference a success, the CCR needs some funding to help cover expenses related to the organization of the conference, most particularly:

  1. Travel subsidies for participants from the Global South;
  2. Travel expenses for key resource persons.

By supporting the conference, you will raise the profile of your organization, strengthen NGO networking globally, and provide an opportunity for refugee rights advocates from less wealthy regions to learn and connect internationally.  We also encourage organizations with means to consider sponsoring one or more NGO representatives from the Global South. For details on the various funding options, click here.